Do more with less. Increasing employee productivity is a goal that all managers pursue. However, there are ways and ways to do this without having to become an executioner and maintaining a quality environment for everyone. The big secret lies in doing things smartly and using the right tools.
Studying the topic is never enough and any productivity that can be gained in a certain task can represent a few dollars more in the cashier at the end of the month. In this article, we list five simple and practical tips that you can implement in your company to make your employees more productive:
1. Training is key
When a manager hires an employee to be part of his team, it is assumed that he has the ideal «profile», that is, the attitudes and basic knowledge to perform such a role. However, as much as he is an expert, the way he works varies from one company to another – and he won’t know this unless you teach him.
The name of this process is training and, ideally, it should be foreseen when hiring a new employee. What happens is that many companies relegate this important activity to the background, putting the new employee to work right away. That way, he learns how to do it, but he may learn in a way that is more complicated.
So make sure you give your employee the instructions they need. If from the first time he learns to do the tasks following an ideal workflow, he will certainly become more productive than if he had to discover a working method on his own.
Remember that a bad instruction also generates a poorly executed work, so be careful that you are providing the necessary tools and information. It seems simple, but it makes all the difference for the worker to gain productivity and many managers fail in this regard.
2. Automate routine tasks
There is a saying that «cheap is expensive». When it comes to technology, it remains very true. Many companies believe they are saving a few dollars by not hiring a particular automation tool. If you put it on the tip of a pencil, however, you could be losing money.
That’s because many of them allow you to do a certain task in less time, which results in two situations: either you can have fewer people to fulfill a certain number of tasks or you can handle more tasks in the same amount of time. In both cases, in practice, hiring an automation tool turns out to be a justifiable investment.
3. Improve internal communication
How do you communicate to your subordinates the actions the company is taking? If you don’t have any formal channel to do this, you can be sure that the information is reaching employees – that is when it does – in a cross-border way. The famous cordless phone. It is very common, for example, that some benefits that the company offers are unknown to most.
To avoid communication noise, establish practical tools that can ensure that everyone receives exactly the same information. Whether via email, bulletin boards or through the use of messengers like Slack, the important thing is that you make sure that everyone understands where the company is heading and that everyone is getting this information.
4. Value engagement
A company is made up of people and each of them has a particular way of looking at work. Some will do exactly what they agreed to do – and they are right to do so. Others will seek to overcome their limits and do something more within their function – and they are also correct in thinking that way.
The fact is that as much as the two ways of thinking and acting are valid, in the end, the one who tried the most deserves to have a reward for it. You can establish benefits or compensation based on extra efforts as a motivating factor. You see, it’s not about paying overtime, it’s about rewarding ideas or efforts that go beyond what was expected.
5. Flows and metrics
Okay, you’ve already done all of the above, but you still have the feeling that you could do more. It is also critically important to keep an eye on your workflow. Have you ever stopped to think if doing things the way you do is really the best way? Moreover, does everyone execute the processes in the same way?
The importance of defining clear workflows results in the possibility of having more accurate metrics to assess whether or not what is being done can be improved. In most cases, the answer is «yes». However, how the flows can be improved is something you will only know if they are working fully.